WEBSITE PRIVACY POLICY

Effective as of December 9, 2013

Archive Systems, Inc. (“Archive Systems,” “we,” “us,” or “our”) has created this Website Privacy Policy (this “Privacy Policy”) because we know that you care about how information you provide to us is used and shared. This Privacy Policy relates to the online information collection and use practices with respect to the publicly-available sections (the “Public Areas”) of the www.archivesystems.com website (the “Website”). Sections of the Website that require Client login (e.g., the ASPEN 360, MANAGE MY RECORDS, and MANAGE MY ACCOUNT sections of the Website), to access are governed by written agreements entered into between Archive Systems and its clients (each a “Client”).

YOU ARE NOT AUTHORIZED TO USE THE PUBLIC AREAS OF THE WEBSITE UNLESS YOU AGREE TO ACCEPT ALL OF THE PROVISION OF THIS PRIVACY POLICY, WHICH INCORPORATES BY REFERENCE THE TERMS AND CONDITIONS FOR USE OF THIS WEBSITE. IF YOU DO NOT AGREE TO ACCEPT ALL OF THE PROVISIONS SET FORTH HEREIN, PLEASE DO NOT USE OUR WEBSSITE. BY VISITING OUR WEBSITE, YOU AGREE TO ACCEPT OUR PRIVACY POLICY AND ALL OF THE PRACTICES DESCRIBED HEREIN.

TRUSTe Privacy Program

 

TRUSTe European Safe Harbor certification

Archive Systems, Inc. has received TRUSTe's Privacy Seal signifying that this privacy statement and our practices have been reviewed for compliance with the TRUSTe program viewable on the validation page available by clicking the TRUSTe seal. The TRUSTe program does not cover information that may be collected through downloadable software.  The TRUSTe program covers only information that is collected through this Web site, www.archivesystems.com.

If you have an unresolved privacy or data use concern that we have not addressed satisfactorily, please contact TRUSTe at https://feedback-form.truste.com/watchdog/request.

Archive Systems, Inc. complies with the U.S. - E.U.  Safe Harbor Framework as set forth by the U.S. Department of Commerce regarding the collection, use and retention of personal data from the European Union member countries.  Archive Systems, Inc. has certified that it adheres to the Safe Harbor Privacy Principles of notice, choice, onward transfer, security, data integrity, access, and enforcement.  To learn more about the Safe Harbor program, and to view Archive Systems, Inc.’s certification, please visit http://www.export.gov/safeharbor/

Participation in the E.U. Safe Harbor Program, coupled with TRUSTE certification requires this disclosure of your membership in the program. Also, please make sure that your DOC registration is up to date.

The Information We Collect

We do not collect any personal information from or about you, such as your name, e-mail address, or telephone number (collectively, “Information”) when you visit the Public Areas of the Website unless you decide to provide us with such Information voluntarily (for example, by registering for a Webinar or sending us a message).

The Website may automatically collect other less personal types of information when you visit the Website such as your network location, which is typically your company name, as well as your city and state if available; the IP address of your computer; and which sections of the Website you visit.

We do not seek to collect Information from or about children under the age of 13 years of age, or as otherwise may be provided by applicable law. Should we become aware that a child has submitted or is attempting to submit Information on the Website, we will use our reasonable efforts to advise the user that we do not accept Information from or about children and we will delete such Information from our system.

Also, the Website may use cookies from third party tracking technologies to help us collect non-personally identifiable information and to enhance your experience using the Website. Cookies are small packets of data that a web site stores on your computer’s hard drive so that your computer will “remember” information about your visit. If you do not want the Website to place a cookie on your hard drive, you may wish to turn that feature off on your computer. Please consult your Internet browser’s documentation for information on how to do this. However, if you decide not to accept cookies from our Website, the Website may not function properly.

Accessing and Modifying Your Information

Upon request and within 30 days, Archive Systems will grant individuals reasonable access to personal information that it holds about them. In addition, Archive Systems will take commercially reasonable steps to permit individuals to correct, amend, or delete information that is demonstrated to be inaccurate or incomplete. Please contact inforequest@archivesystems.com to change your personal information gathered on the Website.

How We Use and Share the Information

If you provide us with Information through the Public Areas of the Website, we may use the Information to send you e-mail newsletters, as well as to inform you about other products and services that may be available through Archive Systems. Also, we may share Information with others as described below.

  • We may employ other companies and individuals to perform functions on our behalf. Examples may include providing marketing assistance and customer service. These other companies will have access to the Information only as necessary to perform their functions and to the extent permitted by law.
  • If our business were to be acquired by another company, we expect that the Information would be transferred to the acquiring company.
  • To the extent permitted by law, we may also disclose Information when required by law, court order, or other government or law enforcement authority or regulatory agency, or whenever we believe that disclosing the Information is necessary or advisable, for example, to protect the rights, property, or safety of Archive Systems or others. This may include, for example, sharing information with other companies and organizations for fraud protection and credit risk reduction.

How We Protect Your Information

We strive to maintain commercially reasonable physical, electronic, and procedural safeguards to secure the Information from loss, misuse and unauthorized access, disclosure, alteration, and destruction. Please keep in mind, however, that there is no way to make the transmission of electronic data entirely secure. We do not guarantee that the safeguards we maintain to protect your Information will always be sufficient or effective for that purpose. As a result, despite our commitment to protect the privacy of your Information, you should not expect, and we do not promise, that your Information will be accessed by unintended third parties. By using our Website, you agree that you assume all responsibility and risk for your use of the Website and that we disclaim all resulting responsibility.

Important Notice to Non-U.S. Residents

In order to satisfy the requirement under European Union (“EU”) law that adequate protection be given to personal data transferred from EU member countries to the United States, Archive Systems complies with the EU Safe Harbor framework as adopted by the Department of Commerce regarding the collection, use, and retention of data from the EU. However, it is important to note that the Website is operated in the United States. If you are located outside of the United States, please be aware that any Information you provide to us will be transferred to the United States. By using the Website, participating in any of our services, and/or providing us with your Information, you consent to this transfer.

External Web sites

The Website may contain links to third-party web sites. Archive Systems has no control over the privacy practices or the content of any of our business partners, advertisers, sponsors or other web sites to which we provide links from the Website. As such, Archive Systems is not responsible for the content or the privacy policies of web sites to which our Website may link. You should check the applicable privacy policy of the web site sponsor when visiting any other web sites.

Changes to This Privacy Policy

This Privacy Policy is effective as of the date stated at the top of this Privacy Policy. We may change this Privacy Policy from time to time, and will post any changes on our web site as soon as they go into effect. Please be aware that, to the extent permitted by applicable law, our use of Information is governed by the Privacy Policy in effect at the time we use the Information. Please refer back to this Privacy Policy on a regular basis.

How to Contact Us

If you have questions about this Privacy Policy, please contact Archive Systems at the following contact information:

Archive Systems, Inc
39 Plymouth Street
Fairfield, NJ 07004
973-808-2885
info@archivesystems.com

ARCHIVE SYSTEMS    800-899-3975    info@archivesystems.com