Clients - Industries
OmniRIM Solutions — Records Management Software
for Utilities
Utilities face deregulation, privatization and increased pressure to improve performance add profits while becoming more consumer focused. At the same time new regulations which dictate how information is shared, how much is shared, and with whom it's shared have been imposed or are looming on the horizon. Compliance and records management requirements in the industry have increased in multiples, when cost containment and efficiencies are a major factor in every business decisions.
OmniRIM's experience and success in designing, developing and deploying records management systems for the changing world of Utilities is well documented. The robust nature and flexibility of our solution is suited to the needs of the industry.
A custom tailored OmniRIM solution allows Utility companies to -
- Meet regulatory requirements such as Federal Energy Regulation Commission (FERC), Environmental Protection
Agency (EPA)
- Manage legal contracts, case files, engineering drawings, meeting minutes and agendas, vital records, microfilm, inactive boxed records
- Connect seamlessly with your content management solution to ensure compliance across media boundaries
- Store and access documents for review
- Control access to confidential material
- Ensure the authenticity, integrity, and confidentiality of records from the point of their creation to the point of receipt by the regulators
- Generate accurate and complete copies of records for audit and review
- Ensure security and easy access of records
- Ensure that only authorized individuals can access, manipulate, and request records
- Maintain a log of all changes made to the records throughout their lifecycle
- Ensure that record processing steps are performed in the proper order
- Ensure individual accountability for actions initiated under their profile
Key features of the OmniRIM solution for Utilities include -
- Comprehensive records retention & disposition capability
- On-line collaborative retention plan development, approval and deployment
- Configure and manage multiple storage sites, in multiple locations and in multiple jurisdictions
- Ability to maintain multiple retention schedules
- Destruction approval workflow tool, driven by a built-in, timely, destruction schedule
- Consistent application of retention policy regardless of media
- Audit trails to prove authenticity and meet legal and regulatory requirements
- Litigation support tools to provide destruction freeze/holds across media boundaries
- Easy to use system with intuitive layout leads to high adoption rate
- Easily configurable user screens
- Simple multi-tasking "Home" screen layout
- Unified interface for box, files and physical and electronic documents
- Three tiered fully scalable web-based thin client environment
- Fully integrated bar coding
- Integrated Records Center and space management capability for forecasting/planning and "what if" scenarios
- Activity and storage costing capabilities
- Media based storage rules
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