Clients - Industries
OmniRIM Solutions — Records Management Software for Professional Services
A number of high profile cases and judgments have brought records management and compliance issues to the forefront among Professional Service firms. New legislation and its impacts on corporate operations and personal accountability mean these firms now face significant new compliance requirements and records management challenges.
OmniRIM Solutions has customizable market-proven, Professional Services solutions that offer centralized control and robust functionality, combined with unmatched geographic and multi office flexibility. A customized OmniRIM solution is particularly well suited for decentralized, multi office Professional Services firms operating in these new, particularly challenging compliance and regulatory environments.
A custom tailored OmniRIM solution allows Professional Services firms to:
- Set up and administer a secure, centralized records management solution across a diverse and geographically separated organization. Records management from a single source for all records, firm wide
- Ensure a consistent application of retention policy regardless of media
- Ensure compliance and records management obligations are controlled across multiple offices and multiple jurisdictions from a centralized location
- Meet the compliance, legal, and reporting requirements of new legislation including Sarbanes-Oxley Act, and the Canadian response to Sarbanes Oxley
- Provide effective and cost efficient support for audit, discovery and litigation requirements
- Centralize control over storage, manipulation, requests and access to documents and confidential material
- Connect seamlessly with leading existing enterprise content management solutions to enhance their records management capabilities and ensure compliance across media boundaries and multiple repositories
- Ensure the authenticity, integrity, and confidentiality of records from the point of their creation to the point of receipt by the regulators
- Ensure individual accountability for actions initiated under their profile
Key features of the OmniRIM solution for Professional Services include:
- Comprehensive records retention & disposition capability
- On-line collaborative retention plan development, approval and deployment
- Configure and manage multiple storage sites, in multiple locations and in multiple jurisdictions
- Ability to maintain multiple retention schedules
- Destruction approval workflow tool, driven by a built-in, timely, destruction schedule
- Consistent application of retention policy regardless of media
- Audit trails to prove authenticity and meet legal and regulatory requirements
- Litigation support tools to provide destruction freeze/holds across media boundaries
- Easy to use system with intuitive layout leads to high adoption rate
- Easily configurable user screens
- Simple multi-tasking "Home" screen layout
- Unified interface for box, files and physical and electronic documents
- Three tiered fully scalable web-based thin client environment
- Fully integrated bar coding
- Integrated Records Center and space management capability for forecasting/planning and "what if" scenarios
- Activity and storage costing capabilities
- Media based storage rules
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