Clients - Industries
OmniRIM Solutions — Records Management Software for Insurance
Insurance companies are facing more scrutiny than ever before. Competitive pressures, increased loss exposure, and increasing government regulation and oversight all at a time of cost escalation mean companies are seeking administrative and cost efficiencies. Legislative initiatives governing privacy and access to information in the US , Canada and amongst EU member nations are forcing insurers to re-evaluate how they treat personal information and the records management systems they use to guard it..
OmniRIM has deployed a number of comprehensive, cost efficient records management systems for the insurance industry. As records management specialists and the industry leader we offer the most robust, and flexible solution available.
A custom tailored OmniRIM solution allows Insurance companies to -
- Meet legal requirements such as Sarbanes-Oxley Act, HIPAA
and SEC 17a
- Manage legal contracts, policy files, vital documentation,
microfilm, and inactive boxed records
- Connect seamlessly with your content management solution
to ensure compliance across media boundaries
- Store and access documents for review
- Control access to confidential material
- Ensure the authenticity, integrity, and confidentiality of
records from the point of their creation to the point of receipt
by the regulators
- Generate accurate and complete copies of records for audit and review
- Ensure security and easy access of records
- Ensure that only authorized individuals can access,
manipulate, and request records
- Maintain a log of all changes made to the records throughout their lifecycle
- Ensure that record processing steps are performed in the proper order
- Ensure individual accountability for actions initiated under their profile
Key features of the OmniRIM solution for Insurance Companies include -
- Comprehensive records retention & disposition capability
- On-line collaborative retention plan development, approval and deployment
- Configure and manage multiple storage sites, in multiple locations and in multiple jurisdictions
- Ability to maintain multiple retention schedules
- Destruction approval workflow tool, driven by a built-in, timely, destruction schedule
- Consistent application of retention policy regardless of media
- Audit trails to prove authenticity and meet legal and regulatory requirements
- Litigation support tools to provide destruction freeze/holds across media boundaries
- Easy to use system with intuitive layout leads to high adoption rate
- Easily configurable user screens
- Simple multi-tasking "Home" screen layout
- Unified interface for box, files and physical and electronic documents
- Three tiered fully scalable web-based thin client environment
- Fully integrated bar coding
- Integrated Records Center and space management capability for forecasting/planning and "what if" scenarios
- Activity and storage costing capabilities
- Media based storage rules
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