Higher Education Records Management Requirements:

Clients - Industries

OmniRIM Solutions — Records Management Software for Higher Education

Higher education institutions are under unprecedented pressure to serve the needs of students and employees, address demands for educational reform and trim budgets in the face of decreasing funding and grant revenues and growing concerns and obligations related to freedom of information.

More and more, institutions are recognizing that to enhance services they must streamline processes. Effectively, efficiently and securely managing files, documents and other forms of physical media relied upon in the day-to-day management of these organizations, is one way to help accomplish this.

In institutions of higher learning, privacy issues and the Patriot and Freedom of Information Acts add significant additional challenges to records management. OmniRIM has demonstrated its understanding of these unique issues by offering market proven solutions to deal with the special information sharing environment and compliance requirements of these institutions.

OmniRIM solutions are recognized for their industry leading robustness and flexibility. The power and the customization of an OmniRIM solution allows Higher Education Institutions unmatched capability to:

Centralize records management control over a wide diversity and multiplicity of faculties and assorted types of media both physical and electronic
Handle multi division and multi location in-active file management with the unprecedented flexibility of individual rules and requirements
Centralize control over storage, manipulation, requests and access to documents and confidential material
Use media based storage rules
Develop forecasting and “what if” scenarios for record center and space management planning needs, calculated directly from the file plan

Key features of the OmniRIM solution for Institutions of Higher Learning include:

Comprehensive records retention & disposition capability
On-line collaborative retention plan development, approval and deployment
Configure and manage multiple storage sites, in multiple locations and in multiple jurisdictions
Ability to maintain multiple retention schedules
Destruction approval workflow tool, driven by a built-in, timely, destruction schedule
Consistent application of retention policy regardless of media
Audit trails to prove authenticity and meet legal and regulatory requirements
Litigation support tools to provide destruction freeze/holds across media boundaries
Easy to use system with intuitive layout leads to high adoption rate
Easily configurable user screens
Simple multi-tasking "Home" screen layout
Unified interface for box, files and physical and electronic documents
Three tiered fully scalable web-based thin client environment
Fully integrated bar coding
Integrated Records Center and space management capability for forecasting/planning and "what if" scenarios
Activity and storage costing capabilities
Media based storage rules