Clients - Industries
OmniRIM Solutions — Records Management Software for Health Care
The Health Insurance Portability and Accountability Act, means health care organizations throughout the United States are facing extensive privacy regulations that control how and when physicians and administrative staff can share protected patient information. These provisions also include extensive administrative requirements that provide patients with access to his or her own medical records.
In Canada , the Personal Information Protection and Electronic Documents Act is imposing similar requirements on a much broader range of organizations including health care.
An OmniRIM solution, tailored to the special circumstances of the health care industry, address these challenges better than any other records management system. The breadth and depth of our experience has allowed us to develop a unique and effective solution that allows health care companies to -
- Meet legal requirements such as HIPAA and Sarbanes-Oxley Act
- Manage active records, patient charts, X-ray jackets, lab notebooks, microfilm and inactive boxed records
- Connect seamlessly with your content management solution to ensure compliance across media boundaries
- Store and access documents for review
- Control access to confidential material
- Ensure the authenticity, integrity, and confidentiality of records from the point of their creation to the point of destruction
- Generate accurate and complete copies of records for inspection and review
- Ensure security and easy access of records
- Ensure that only authorized individuals can access, manipulate, and request records
- Maintain a log of all changes made to the records throughout their lifecycle
- Ensure that record processing steps are performed in the proper order
- Ensure individual accountability for actions initiated under their profile
Key features of the OmniRIM solution for health care services are -
- Comprehensive records retention & disposition capability
- On-line collaborative retention plan development, approval and deployment
- Configure and manage multiple storage sites, in multiple locations and in multiple jurisdictions
- Ability to maintain multiple retention schedules
- Destruction approval workflow tool, driven by a built-in, timely, destruction schedule
- Consistent application of retention policy regardless of media
- Audit trails to prove authenticity and meet legal and regulatory requirements
- Litigation support tools to provide destruction freeze/holds across media boundaries
- Easy to use system with intuitive layout leads to high adoption rate
- Easily configurable user screens
- Simple multi-tasking "Home" screen layout
- Unified interface for box, files and physical and electronic documents
- Three tiered fully scalable web-based thin client environment
- Fully integrated bar coding
- Integrated Records Center and space management capability for forecasting/planning and "what if" scenarios
- Activity and storage costing capabilities
- Media based storage rules
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