Clients - Industries
OmniRIM Solutions — Records Management Software for Financial Services
Financial services companies face increasing market complexity, higher volumes, tougher competition and shrinking margins. Increasingly knowledgeable consumers along with growing compliance and regulatory challenges are putting increased pressures on records management requirements. Regulations like the EU-Safe Harbor program, PIPEDA and the Gramm-Leach-Bliley Act among others are mandating stringent privacy requirements and protection of personal information.
OmniRIM has market proven, financial services solutions that offer the robust functionality and the flexibility demanded in that business environment.
A custom tailored OmniRIM solution allows Financial Services companies to -
- Meet legal requirements such as Sarbanes-Oxley Act, Basel
II accord and SEC 17a
- Manage legal contracts, mortgage loan files, commercial loan files, vital documentation inactive boxed records
- Connect seamlessly with your content management solution to ensure compliance across media boundaries
- Store and access documents for review
- Control access to confidential material
- Ensure the authenticity, integrity, and confidentiality of records from the point of their creation to the point of receipt by the regulators
- Generate accurate and complete copies of records for audit and review
- Ensure security and easy access of records
- Ensure that only authorized individuals can access, manipulate, and request records
- Maintain a log of all changes made to the records throughout their lifecycle
- Ensure that record processing steps are performed in the proper order
- Ensure individual accountability for actions initiated under their profile
Key features of the OmniRIM solution for Financial Services include -
- Comprehensive records retention & disposition capability
- On-line collaborative retention plan development, approval and deployment
- Configure and manage multiple storage sites, in multiple locations and in multiple jurisdictions
- Ability to maintain multiple retention schedules
- Destruction approval workflow tool, driven by a built-in, timely, destruction schedule
- Consistent application of retention policy regardless of media
- Audit trails to prove authenticity and meet legal and regulatory requirements
- Litigation support tools to provide destruction freeze/holds across media boundaries
- Easy to use system with intuitive layout leads to high adoption rate
- Easily configurable user screens
- Simple multi-tasking "Home" screen layout
- Unified interface for box, files and physical and electronic documents
- Three tiered fully scalable web-based thin client environment
- Fully integrated bar coding
- Integrated Records Center and space management capability for forecasting/planning and "what if" scenarios
- Activity and storage costing capabilities
- Media based storage rules
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